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Now in its 17th season, TheatreZone is a nonprofit, 501(c)3 professional Equity theatre showcasing Broadway classics and “lost treasures,” and serving Southwest Florida with the transformative power of performing arts. More than 200 professional actors from across the country visit Naples each September to audition for the coveted roles in these productions. TheatreZone, founded in 2006, is led by Founding Artistic Director Mark Danni, winner of the Baldwin Wallace University Conservatory of Music Alumni Achievement Award (2018). An accomplished musician, Mark consistently serves the community in volunteer efforts and consistently contributes to the development of future musicians and performers. TheatreZone performs in-residence at the 250-seat G&L Theatre on the Community School of Naples campus, 13275 Livingston Road, Naples.

Current Opportunities:

Director of Finance and Administration

TheatreZone, Inc., Florida, is seeking a Director of Finance and Administration with demonstrated executive leadership skills to work under the leadership of the Producing Artistic Director and Board of Trustees to fulfill the company’s mission to reinforce the power of live theatre with high-quality productions of compelling musicals that excite, educate, uplift, inspire and challenge a diverse audience.

The Director of Finance and Administration guides the vision, development, and strategy for TheatreZone’s long-term growth and provides strong leadership to the staff. The Director of Finance and Administration enables TheatreZone to realize its goals for artistic excellence, equity, diversity and inclusion, fiscal stability, and audience cultivation. The Director of Finance and Administration reports to the Producing Artistic Director and receives a review annually.

DIRECTOR OF FINANCE AND ADMINISTRATION: Full-Time, Salaried Position

SALARY: $60,000

REPORTS TO: Producing Artistic Director

 

RESPONSIBILITIES INCLUDE:

1) Administration

  • Manage, coach, and supervise all non-Production employees
  • Manage box office manager and all box office employees, volunteers, concessions, and VIP room
  • Oversee recruiting, training, and retention of staff
  • Ensure that TheatreZone’s employment policies and reporting are consistent with all rules and regulations governing working in the State of Florida
  • Ensure that TheatreZone’s employment policies and employee handbook are current and complete
  • Foster an office culture of teamwork, collaboration, clear communication, effective delegation, and mutual support
  • Plan travel, and find housing and/or rental cars for actors and out-of-town staff

 

2) Financial Management

  • Create and manage TheatreZone’s annual operating and capital budgets
  • Work with accountant to review and evaluate financial reporting systems
  • Provide monthly financial reports to the Artistic Director, Treasurer and Board of Trustees
  • Manage the overall financial operations of the organization
  • Manage all external financial reporting of the organization
  • Work with outside auditors to assure that all financial systems and internal controls are adequate to appropriately serve the organization and guard against fraud and waste
  • Execute and oversee all contracts including but not limited to artists, consultants, employees, administrative, external agents, Actor’s Equity Association, SDC, and USAA, insurance agreements, leases, rights/royalty agreements, vendors, etc.
  • Supervise and approve payment of all invoices
  • Oversee the allocation of resources and be responsible for the financial wellbeing of TheatreZone
  • Explore cost savings opportunities
  • Interface with banks, accountants, auditors, and lawyers

 

3) Technology Management

  • Ensure that the organization has the information, communications, and technology systems it needs to be effective
  • Manage box office/telephone/internet systems (Tix and Grasshopper)

 

4) Board Relations

  • Work with the Producing Artistic Director to support the effective operations of the Board of Trustees and all committees
  • Work with the Board Chair to identify the need for committees and prioritize work of the Board
  • Provide monthly written reports to Board and attend Board meetings

 

5) Leadership

  • Work with the Producing Artistic Director and the Board to update, maintain and execute TheatreZone’s plan in support of the company’s mission and vision

 

6) External Relations

  • Serve as a key representative of TheatreZone in the community, including cultivation of donors, funding institutions, and government agencies
  • Represent TheatreZone in communications with external agencies that have the ability to govern or influence financial or administrative requirements within the industry (i.e. Theatre Communications Group)
  • Support and attend meetings, fundraisers, events, opening nights, etc.

 

7) Donor Relations

  • Coordinate all development and fundraising programs
  • Provide leadership to TheatreZone’s Producing Artistic Director and Board of Trustees to create and carry out fundraising plans and meet financial development goals
  • Manage Annual Giving Campaign
  • Coordinate institutional fundraising with foundations, corporations, and government agencies
  • Produce communications to donors and patrons as they relate to fundraising, ensuring best practices are being used in stewarding our patrons
  • Oversee the patron database and ensure that best practices are being used in recording and analyzing data
  • Provide input into newsletter content and marketing ideas

 

Reporting:

The Director of Finance and Administration oversees the Marketing and Communications, Box Office, Administrative and Finance departments.

 

Educational and Technical Requirements:

  • A bachelor’s degree in business, non-profit administration, or related field
  • Extensive experience in Word and Excel
  • Knowledge of Tix Management System preferred but not required

 

Preferred Skills:

  • Combine demonstrated business acumen with strong management skills
  • Have the vision to design and execute TheatreZone’s resource development in the short, intermediate, and long-term to help TheatreZone achieve sustainable growth into the future
  • Be a charismatic communicator with the ability to establish long-lasting, productive relationships with the Board, management, staff, patrons, and donors
  • Have demonstrated ability to control expenditures, cultivate philanthropic support

 

How to Apply:

Applications will be accepted until a diverse candidate pool has been achieved. To apply, please send a current resume and cover letter stating how your qualifications, experience, and goals are a match for this position.

 

Please send an email to markdanni@theatre.zone

Please include in the subject line, Your Last Name, Director of Finance and Administration Position

Please no phone calls, drop-ins or physical mailings

TheatreZone Internship Programs

TheatreZone, a professional, AEA, non-profit theatre company, with paid internship programs designed for early-career theatre professionals and recent college graduates looking to gain full-time, professional experience in their field. We seek passionate and motivated candidates interested in receiving work force experience from theatre professionals and valuable hands-on experience at a highly regarded nonprofit, Equity theatre company with a 17-year tradition in Naples, FL.

Available internships include Acting & Production, Stage & Production Management, Design & Technical Theatre, Theater Education, Arts Administration and Box Office/Front of House. Internships for next season begin in mid-September 2021 and end May 2022 or can be 2nd semester only January 1st through May 15th. Only candidates who are able to commit to the entire season or 2nd semester will be considered. Applications will remain open until a diverse pool of candidates has applied.

 

Please send cover letter, resume and references to Noelle@theatre.zone and Kalie@theatre.zone.

 

What Makes a Great TheatreZone Intern?

TheatreZone is committed to our mission to tell powerful stories that create dialogue, promote empathy and inspire a sense of community. Interns are vested with significant responsibilities within the organization; therefore, it is essential that our apprentices possess a passion for their work, a sense of purpose, a strong work ethic, and a healthy curiosity that drives them to learn and grow. Applicants should be mature, detail-oriented, flexible and personable, with the ability to work effectively with varied personalities in an intense, deadline-oriented environment. Candidates should have excellent written and verbal communication skills. Administrative, customer service, marketing, or social media experience is valued. Training and relevant experience are required for all apprenticeship positions.

 

Arts Administration Internship:

Gain valuable experience working with Naples’ professional theatre company and Leading College Preparatory Day School.

The Arts Administration internship is perfect for individuals with a strong interest in developing administrative and leadership skills at a professional theatre company and a top educational institution. Interns will work directly with the producing artistic director, managing director, and administrative staff, gaining experience in coordinating programs, developing and implementing marketing strategies, and assisting in fundraising events and development initiatives including accompanying the artistic director in the VIP room before performances.

 

Acting and Production Internships:

Gain valuable experience working with Naples’ professional theatre company and Leading College Preparatory Day School.

The Acting & Production internship is ideal for individuals who are interested in honing their craft and gaining well-rounded skills in all areas of production at a professional theatre company. Acting & Production interns will be at all rehearsals and performances and be asked to understudy roles, apprentice with a professional director, and work as crew members and provide production support for our main stage productions and Upper School Productions.

Internships for next season would typically begin in September 2021 and end around May 2022. Only candidates who are able to commit full-time to the entire season or 2nd semester will be considered.

 

Stage & Production Management Internships:

Gain valuable experience working with Naples’ professional theatre company and Leading College Preparatory Day School.

Stage & Production Management Interns will work alongside professional production staff in their assigned departments, including the Director of Production and the Equity stage manager, assisting with all aspects of production and stage management, construction, maintenance, and run crew. Specific duties will vary according to the particular needs of each production. Interns will be at all rehearsals and performances and may also assist designers on a production, depending on interest and experience.

Interns for next season would typically begin around September 2021, and end around May 2022. Only candidates who are able to commit full-time to the entire season or 2nd semester will be considered.

 

Design & Technical Theatre Internships:

Gain valuable experience working with Naples’ professional theatre company and Leading College Preparatory Day School.

Design & Technical Theatre Interns will work alongside professional production staff in their assigned departments, assisting with all aspects of construction, maintenance, run crew, as well as assisting resident and visiting designers on production designs, depending on interest, ability, and availability. Interns will be at all rehearsals and performances. Specific duties will vary according to the particular needs of each production. Candidates should have experience in at least one of the following technical areas: carpentry, costume construction, scenic painting, or electrics. Design & Technical Theatre interns will spend time in multiple areas to expand their knowledge in all areas of production.

Internships for next season would begin in September, 2021, and end in May 2022. Only candidates who are able to commit full-time to the entire season or 2nd semester will be considered.

 

Education Internships:

Gain valuable experience working with Naples’ professional theatre company and Leading College Preparatory Day School.

The Education internship is ideal for candidates with a strong interest in theatre education and administration at a professional theatre company combined with a school. Apprentices will work directly with the founding Artistic Director and Education and professional staff to gain experience coordinating programs, developing and implementing marketing and development initiatives, assisting in the classroom, and with the High School productions.  Interns will be at Upper School rehearsals and performances.

 

Box Office/Front of House Internships:

Gain valuable experience working with Naples’ professional theatre company and Leading College Preparatory Day School.

The Box Office/Front of House internship is ideal for candidates with a strong interest in managing a box office, and managing the front of the house during productions at a professional theatre company combined with a school. Interns will work directly with the Box Office Manager and Director of Operations and VIP room associate to gain experience coordinating ticket sales, pre-show and intermission set-up, patrons and ushers, developing and implementing marketing and development initiatives, assisting in the classroom, and with the High School productions.  Interns will work on proper customer service by handling phone calls or dealing with in person patrons, assist with ticket taking and seating VIP room set-up/take down and help in the training of ushers.